Post Office Vigilance Awareness PPT | Post Office Cash in Transit, Manual Voucher Posting | Password Protection & Secrecy
Password Protection & Secrecy:
Despite of the fact of having additional access and roles, both the passwords of Divisional Superintendents and DDOs are being shared with other staff. Due to this, there were many occurrences of misappropriation/Frauds
Competent Authority has reviewed the same and has directed to inform, any lapses hereafter would be viewed very seriously
User ID Requests:
It is also observed that the User transfer request and disabling the user ids of retired officials is not being done and simply being tossed between the staff and Technology branches of Division. Staff Branch of the office concerned will take the responsibility and ensure the same well in advance to avoid any service impact.
Cash in Transit:
Cash in Transit is an other major area where there is more scope for Misappropriation/Fraud.
Further, there is a clear provision for checking the same in SAP but the same is not being done.
DDOs will use the T-Code FAGLL03 and give the date range and range of Profit Centers and the GL Account 4867100000 and ensure there is no unadjusted transits pending.
FRMU alerts are also available in CSI section of Divisional Login where triggers are being raised for any risk oriented transactions as well as Cash requests. The same has to be checked for genuineness.
It is also observed that the User transfer request and disabling the user ids of retired officials is not being done and simply being tossed between the staff and Technology branches of Division. Staff Branch of the office concerned will take the responsibility and ensure the same well in advance to avoid any service impact.
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