PO Guide Part 1 Short Notes | Updated Post Office Guide Part 1 Short Notes | for GDS to MTS/Postman/PA/SA Exam
POST OFFICE GUIDE PART - I short notes. It is useful for Postal LDCE Promotional Exams.
Six Members: 1.Personnel 2.Operations 3.Technology 4.Postal Life Insurance 5.Banking & DBT 6.Planning
Tricks: P3BOT
Base circle:
*To cater the postal communication needs of the Armed Forces.
*Value payable articles and money orders can be booked to the address of Army post offices.
*Head of Army postal service-ADG APS New Delhi.
NIGHT POST OFFICE:
*The working hours of the post offices are generally fixed by the HOC.
*D. G may extend the working hours up to 8.30 pm open on Sunday also.
*Book registered articles, VP articles and sell IPO & Postage stamp.
*Dep to SB a\c opens up to 7pm on week days
*Sunday, national holidays, po holidays work 10 am to 5pm
MOBILE POST OFFICE:
*In some cities
*Mob post does not book insured and vp article
*Remains closed on Sunday & postal holidays
*Sell stamps & postal stationery, book register articles
*Some mobile post office is permitted to book money orders.
*The mobile post offices at Madras and Nagpur are also permitted to book money orders.
BUSINESS HOURS:
*For booking of registered and insured articles including v.p. articles, parcel for six hours (on Saturday for 5 hours stopping at 3pm)
*Money order & ipo sale and payment, sb and p.o certificate payment & transactions, telephone bill for about five hours (on Saturday 3 hours stopping at 1pm)
FRANKING MACHINE:
* Stamping machine
*1.value die & license die
* Copy of license will be sent by DO
* The licensee is also entitled to a commission of 3% on the value of franks used.
*2% for presorting
*Franked articles can be posted at not more than two offices.
*Frank should be in bright red colour
* Franked articles should not be posted in letter boxes, if done they will be treated as unpaid
* Unregistered articles bearing impression of the previous date should also not be accepted
*The license is granted by DO
* F. machine must be obtained by authorized firm by DG.
*The holder must pay advance money for the amount of postage required. The holder has to pay license fee of Rs. 375/- for a period of five years.
*License fee 75/- per year.
*Renewal fee for the expired license is Rs.475/-
*Renew any time before 11 months from the date of expiry.
*Unregistered articles bearing impressions of previous days shall also not be accepted.
*Franked article is posted on the same day or otherwise taxed.
*Frank impressions on right top corner of address side.
*Frank impression made in error the postage amount will be refunded after deduction of 5% on face value on surrending envelopes or wrappers within 1 month.
*Franking machine record book in Duplicate
*Daily Docket: Ascending meter & Descending meter, opening balance & closing balance.
*Dispatch slip: Number of denominations of frank details of article.
*Currently only RMFS is available
* Digi frank plus franking machine
* e-payment transaction against biller name DOP DIGIFRANK
* Customer reference number is a unique number and shall be issued by the Licensing authority to the licensee of franking machine
*SOM - Statement of mail.
Remotely Managed Franking machine
*Electronic FM is replaced with RMFM w.e.f. 16.08.2010 each machine will have a separate number in the format X123456X stands for initials of the original equipment manufacturer i.e. F for Francoty, P-Positalia , P denotes for pitney bowes.
*Frank impression shall be in Blue colour
*Franked articles can be posted at not more than one office.
*First recharge –Rs.2000/- and subsequent recharge-Rs.1000/-
*” Digi frank plus” is the name given by India post to the new facility of franking based on RMFS.
*CRN –Customer reference number.
*The franking machine user may download the funds in multiple of 100/-
*Funds are secured through a special device known as postal security Device (PSD) which is not open to repair.
*Each manufacturer will have its own centrally located RMF server in India
*All RMFS will dial DOP server three times every day.
*Each machine has to necessary dial its RMFS server at least once in 30 days.
*Frank impression should be in blue colour.
*No EFM of old model shall be allowed to operate after 30.06.2013
