Department of Posts Launches Online Membership Verification System (MVS) for Service & GDS Associations
Department of Posts Announces Online Membership Verification for Service Associations and GDS Associations
The Department of Posts, Ministry of Communications, Government of India, has initiated the process for verification of membership of Service Associations and Gramin Dak Sevak (GDS) Associations for recognition under the applicable rules.
Download Membership Verification System (MVS) in PDF
Through communication No. SR-10/6/2026-SR-DOP dated 10 August 2026, the Department has called upon eligible associations to participate in the membership verification process.
Verification Through Online Membership Verification System
The Department has decided to conduct membership verification through the check-off system in payrolls using an online portal called the Membership Verification System (MVS).
The verification exercise will cover:
- Service Associations under the CCS (RSA) Rules, 1993
- Gramin Dak Sevak (GDS) Associations under the GDS (EDA) Rules, 1995
The Department has identified 15 distinct categories for Service Associations, and associations intending to participate are required to submit their applications under the respective identified category.
Deadline for Submission of Applications
All Service Associations and GDS Associations intending to participate in the verification process have been asked to submit their applications and required information to the SR Section by 31 August 2026.
The following documents/information are required:- Memorandum of the Association
- Constitution/Bye-laws of the Association
- List of Office Bearers
- Estimated Membership Strength
Associations have also been advised to ensure that their Constitution/Bye-laws are in accordance with the Department's policy and clearly specify the eligible cadre(s) represented by the association. Service Associations must also clearly mention the category under which they are seeking recognition.
15 Categories Identified for Service Associations
The annexure to the Department's communication lists 15 distinct categories.
These include:
- Group 'C' Postal Employees excluding Postmen & MTS
- Group 'C' RMS & MMS
- Postmen & MTS in Post Offices
- Mail Guards & MTS in RMS & MMS
- Circle Office Administrative Staff
- Postal Civil/Electrical Wing Employees
- Postal Accounts Employees
- SBCO – All Grades
- Postal Service Group 'B' Officers
- IPOs/ASPOs
- Stenographers
- Assistant Engineers (Civil & Electrical)
- Mail Motor Service Officers
- Indian Postal Service Association
- Group 'B' Non-Gazetted – Postal & RMS
The annexure also specifies the employees eligible to be included in each respective category.
Employees Advised to Link Mobile Number and Email with APT IT 2.0
A significant aspect of the new verification process is its integration with the Department's APT IT 2.0 employee data.
Since the Membership Verification System will use employee/GDS information mapped with APT IT 2.0, Heads of Circles and Regions have been asked to direct Divisional Heads to sensitise employees and Gramin Dak Sevaks about the importance of linking their mobile number and email ID with APT IT 2.0.
This linkage is expected to play an important role in ensuring that employee information used during the online membership verification process is correctly mapped.
Wide Publicity Directed Across the Department
The Department has instructed Heads of Circles, Heads of Regions, Federations, Service Associations and GDS Associations to give wide publicity to the communication so that eligible employees and associations are aware of the verification exercise and the applicable requirements.
The communication has been digitally signed by Nahar Singh Meena, Assistant Director General (SR&L) on 10 August 2026.
Key Points at a Glance
| Particular | Details |
|---|---|
| Department | Department of Posts |
| Subject | Verification of membership of Service/GDS Associations |
| System | Membership Verification System (MVS) |
| Method | Online check-off system through payrolls |
| Service Associations | CCS (RSA) Rules, 1993 |
| GDS Associations | GDS (EDA) Rules, 1995 |
| Categories identified | 15 Service Association categories |
| Application deadline | 31 August 2026 |
| Employee data linkage | APT IT 2.0 |
| Required documents | Memorandum, Constitution/Bye-laws, Office Bearers list, Estimated Membership Strength |
Conclusion
The Department of Posts has introduced the Membership Verification System (MVS) as an online mechanism for verifying membership of recognised Service Associations and GDS Associations. The exercise covers multiple employee categories and is linked with employee/GDS data available through APT IT 2.0.
All eligible associations intending to participate should ensure that their applications and prescribed documents are submitted to the SR Section by 31 August 2026. Employees and GDS are also advised to ensure that their mobile number and email ID are properly linked with APT IT 2.0 to facilitate the verification process.