SB Order No. 09/2026 Released: New SOP for POSB Accounting Verification After APT 2.0
Department of Posts Issues SB Order No. 09/2026: New SOP for POSB Accounting Verification After APT 2.0
The Department of Posts has issued SB Order No. 09/2026 dated 24 July 2026, introducing a comprehensive Standard Operating Procedure (SOP) for Accounting and Verification of Post Office Savings Bank (POSB) Accounting after the implementation of APT 2.0. The order aims to standardize accounting practices, strengthen financial controls, and ensure accurate verification of CBS transactions across all Post Offices.
Download POSB Accounting Verification in PDF
Issued by the Financial Services Division, the SOP builds upon the earlier guidelines contained in SB Order No. 12/2025 and SB Order No. 16/2025 relating to CBS transaction accounting and daily verification. It provides detailed responsibilities for Branch Post Offices (BOs), Sub Post Offices (SOs), Head Post Offices (HOs), SBCO, and Divisional Offices to ensure seamless accounting under the APT 2.0 platform.
The SOP directs that all POSB transactions carried out through Finacle and the DREAM App must be properly synchronized and accounted for before the APT Day-End process. Branch Post Offices are required to verify pending CBS transactions, generate Daily Transaction Reports, and ensure that every transaction is correctly reflected in the BO Daily Account (BODA). Any discrepancies must be recorded separately under CBS Receipt Mismatch or CBS Payment Mismatch, without adjusting or netting off the differences.
For Head and Sub Post Offices, the SOP mandates daily reconciliation of Finacle data with APT accounting records. It also assigns a crucial role to the Savings Bank Control Organisation (SBCO), which will verify Head Office Cash Books against consolidated Finacle reports, maintain a CBS Daily Discrepancy Reconciliation Register, monitor rectification of discrepancies, and submit monthly reconciliation reports to the Postal Accounts Office (PAO) by the 4th day of every month.
The SOP further makes Postmasters, SBCO officials, Divisional Offices, and Inspecting Authorities responsible for ensuring daily reconciliation, prompt settlement of discrepancies, and regular monitoring of compliance. Inspecting authorities have also been instructed to verify reconciliation registers during inspections and include their observations in inspection reports.
With the issuance of SB Order No. 09/2026, the Department of Posts aims to improve transparency, strengthen financial discipline, enhance the accuracy of POSB accounting, and ensure timely reconciliation of CBS transactions under the APT 2.0 system. The new SOP is expected to bring greater consistency and accountability to POSB accounting operations across the country.