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Instructions regarding issuance of Vigilance Clearance in DOP

Streamlining Vigilance Clearance Procedures: A Step Towards Transparent Governance

Download Instructions regarding issuance of Vigilance Clearance in DOP in PDF

The Department of Posts, Government of India, has recently issued an Office Memorandum (OM) dated March 2024, focusing on enhancing the efficiency and uniformity in the process of obtaining Vigilance Clearance for officers and officials. The memorandum emphasizes the need for standardization and factual correctness in the requisition process, aiming to streamline the issuance of Vigilance Clearances.


Background:

Requests for Vigilance Clearance often lack essential information and are forwarded without the approval of the Competent Authority, leading to delays and inconsistencies in processing. Informal requests, especially those made at the last moment, further complicate the procedure.


Key Instructions:


Standard Proforma: A standardized Proforma has been devised and attached to the memorandum to ensure consistency and factual correctness in the information provided. This Proforma contains essential parameters required for obtaining Vigilance Clearance.


Submission Procedure: All Indenting Authorities are instructed to use the enclosed Proforma for submitting requisitions for Vigilance Clearance. The requisition should be addressed to the Chief Vigilance Officer (CVO), Department of Posts, with a copy emailed in both PDF and Word format to Sovigilance.dte@indiapost.gov.in. This Proforma is also applicable for cases where only Vigilance Status is sought by Cadre Controlling Authorities.


Applicability: The Proforma is applicable to officers and officials from various services, including CSS, IP&TAFS, and those on deputation or posting from Postal Circles to various Directorates of the Department of Posts.


Implications:


Enhanced Efficiency: The standardized Proforma will expedite the process of obtaining Vigilance Clearance by providing all necessary information upfront.


Transparency and Consistency: By adhering to the prescribed format, the requisition process will become more transparent and consistent across different levels of the organization.


Avoidance of Last-Minute Requests: Formalizing the procedure discourages the submission of informal requests, reducing the likelihood of eleventh-hour urgencies.


Factual Accuracy: With essential parameters clearly defined in the Proforma, the accuracy of information provided for Vigilance Clearance is ensured.


Conclusion:

The issuance of this Office Memorandum marks a significant step towards streamlining and standardizing the process of obtaining Vigilance Clearance in the Department of Posts. By adhering to the prescribed Proforma, Indenting Authorities can ensure efficiency, transparency, and factual correctness in the requisition process, ultimately contributing to enhanced governance and accountability within the organization.

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