Revenue Stamp Procurement in DOP IT 2.0: Complete Step-by-Step Guide
Revenue Stamp Procurement in DOP IT 2.0: Complete Step-by-Step Process for Post Offices
The Department of Posts has introduced a structured workflow for Revenue Stamp Procurement under DOP IT 2.0, enabling Post Offices to manage the purchase, accounting, receipt, and inventory of revenue stamps through the integrated Inventory and Accounts modules. The document provides detailed responsibilities for Operators, Supervisors, Treasury staff, and Warehouse officials to ensure transparent procurement and accurate accounting.
Download Revenue Stamp Procurement in DOP IT 2.0
Step 1: Raise a Procurement Request
The procurement process begins with the Operator creating a procurement request through the Inventory module.
The Operator must:
- Log in with the Inventory Card role.
- Navigate to Inventory → Procurement Card → Procurement Request.
- Select the vendor or create a new vendor through the Customer Self-Service portal if required.
- Enter the remark "Purchase of Revenue Stamp".
- Place the request, note the generated Procurement Request ID, and upload supporting documents wherever necessary.
Step 2: Supervisor Verification and Authorization
The Supervisor is responsible for verifying the procurement request and authorizing it before any payment is made. The Procurement Request ID must be verified, and the authorization details should be recorded for future reference and audit purposes.
Step 3: Record Cheque Payment
After authorization, the Operator records the payment through the Miscellaneous Transactions module.
The payment is entered using:
- Transaction Type: Payment
- Transaction Mode: Cheque
- Payee: Concerned Treasury
- Remark: Purchase of Revenue Stamp
The document specifies the following important account codes:
- 8671005600 – Purchase of Revenue/Non-Postal Stamp (Payment Side)
- 1201005200 – Commission on Revenue/Non-Postal Stamps (Receipt Side)
The payment and receipt totals must match before submitting the transaction. A treasury challan along with the cheque is then submitted to the Treasury Office.
Step 4: Receive Revenue Stamp Stock
After receiving the revenue stamps from the Treasury, the Operator records the receipt through Inventory → Procurement Receipt, enters the quantity received, and completes the receipt process. The Supervisor then verifies the transaction, after which the stock is automatically added to the inventory balance.
Step 5: Transfer Stock to Treasury
The document further explains the procedure for transferring the inventory stock to the Treasury stamp balance. This includes raising an indent, obtaining approvals through the Warehouse workflow, accepting stock at the Head Office, and finally recording the stamp receipt through the Treasury module. Each stage involves Maker-Checker verification to ensure proper authorization.
Final Checklist
The Department advises officials to ensure the following before completing the process:
- Procurement Request must be authorized before making payment.
- Treasury name and account codes should be verified carefully.
- Cheque copy or payment proof should be uploaded wherever required.
- Procurement Request ID and Authorization details should be preserved for audit and future verification.
Conclusion
The Revenue Stamp Procurement workflow in DOP IT 2.0 standardizes the entire procurement lifecycle—from request generation and payment to inventory receipt and treasury accounting. Following the prescribed procedure ensures accurate financial accounting, proper stock management, and compliance with audit requirements across all Post Offices.