Mandatory Processing of Charge Report in APT 2.0 During Leave/Officiating Arrangements

Mandatory Processing of Charge Report in APT 2.0 During Leave/Officiating Arrangements

It has come to notice that many officials are facing issues in accessing the APT application during deputations and officiating arrangements. This is mainly because in APT 2.0, roles are assigned based on Posts and not on individual User IDs (except for a few roles).

To ensure uninterrupted access and availability of roles, it is mandatory for all officials to process a Charge Report whenever they proceed on leave.

The option is available in:

Employee Self Service Portal → Leave Management → Initiate Charge Report

While initiating the Charge Report, officials must select the date of relief along with A/N (Afternoon) or F/N (Forenoon) option.

Types of Charge Report Options and Their Usage

The system provides four options. Their usage in different scenarios is explained below:

1. Relinquish on Leave

• Used when an official proceeds on leave without any substitute.

• Example: Normal office arrangements.

2. Assume on Leave

• Used when the official returns from leave and joins duty.

3. Relinquish on Substitute

• To be used especially by Heads of Office (PM/SPM) and Treasurers who hold cash and stamps.

• While processing, the system will prompt for the Substitute Employee ID and will display Cash and Stamp balances.

4. Assume as Substitute

• Used when an official assumes charge as substitute.

• The substitute employee ID has to be selected in addition to the joining details.

Additional Step for Treasurers

Treasurers must transfer cash to the official taking charge:

• Go to Treasury → Tools → Cash Transfer

• The system will display the present user’s balance, which must be transferred to the substitute official’s User ID.

Illustration

If an SPM proceeds on leave, he/she must initiate the charge report using Option 3 (Relinquish on Substitute) and hand over charge to another official. The substitute may be from the same office (PA) or another office.

Reference Guide

CEPT has provided a Help Guide (pages 27–31) covering Employee Self Service in detail. All officials are advised to refer to this guide for clarity.

Important Reminder

It is once again reiterated that:

• Charge Report is mandatory for all types of leave, including RH and CL.

• Failure to process Charge Report may lead to non-availability of roles in APT 2.0.

👉 Officials are requested to strictly adhere to this procedure to ensure smooth functioning and avoid disruption in role access.

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