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Clarification on DOP Transfer Policy Guidelines Dated 17.01.2019 | Latest Clarification on DOP Transfer Policy Guidelines 2022

 No. X-12/6/2021-SPN-II. Government of India. Ministry of Communications. Department of Posts. Dak Bhawan, Sansad Marg New Delhi — 110 001

Dated: March 03, 2022

Subject: Transfer Policy Guidelines dated 17.01.2019 — reg. Sir/Madam,

I  am  directed  to  refer  to Directorate's  letter  of even  number  dated 31.12.2021 and to say that clarifications are being sought from some Postal Circle. Issues raised by the Postal Circles  have been examined and is clarified as under'

(i) Query:

Para  3(A)(X)  of  Transfer  guidelines have  been  modified  to  bring  down eligibility for transfer from two years to one  year.  However,  para  3(A)(i)  of Transfer  guidelines  have  not  been modified  which  provides  that  As  a general rate, an official shall not be transferred from one unit to another, either  within  the same Circle or to another Circle unless he has completed probation period satisfactorily.


Service eligibility as provided under Para 3(A)(X) of Transfer guidelines, for transfer under Rule — 38 has been reduced to one year.

Hence, Para 3(A)(i) of the Transfer guidelines  may  be  treated  aa modified in line with Para  3(A)(X).

ii) Query

Whether  mode  of recruitment  and category be observed for Intra-Circle mutual transfer of PA/SA Clarification


Consequent  upon maintenance of reservation roster of PA/SA at Circle level, mode of recruitment / category to which an employee belongs need not  be observed  for Intra-Circle transfer of PA/SA either on mutual basis or otherwise.

In case of Inter-Circle transfer of Clarification PA/SA  these  will  be  observed without fail.

Further, in case of other Divisional cadres    viz.    Postman/Mail Guard/MTS/etc.    mode    of recruitment  /  category  shall  be observed for Inter-Circle as Intra- Circle transfer.

iii. Query

Circle is allowed to consider  Intra- Circle   temporary   transfer   after observing guidelines dated 17.01.2019. Now, as per revised guidelines, Circle has to consider Intra Circle and Inter Circle  on  monthly  basis.  This  is creating  confusion  for  preparing priority list for temporary Intra Circle transfer. Hence, temporary Intra Circle transfer of PA/SA may be discontinued.


Temporary  transfer  and  Rule-38 transfer are two different aspects wherein Rule-38 addresses request for  permanent  transfer  to  a Unit/Circle,  whereas  an  official seeks   temporary   transfer  to mitigate short term requirement for being at some place.

The  priority  list  for  Rule  —  38 transfers  has  no  relation  to  the requests of temporary transfer and such request for temporary transfer may  be  approved  if  vacancy  is available in requested unit, at the time of consideration

iv. Query

Inward     Inter-Circle/Intra-Circle waiting list of PA/SA were maintained Division-wise.  Hence,  procedure  for merger of waiting list of PA/SA and operation of additional options which was maintained Division-wise before coming into force of present guidelines.


Officials already in waiting list shall retain  their  weightage.  Merger  of waiting / priority list shall be done as  under,  to  prepare  combined Inter Circle  /  Intra-Circle  priority list:

(a) Request received till 2018 shall be arranged with reference to date of application in relevant years

(b) Request received during 2019 to 2021  shall  be  arranged  with reference  to length of service,  in relevant year. 

V. Query

As per calculation of vacancy, transfers under Rule-38 are to be considered against actual vacancy in preceding month. This will lead to exhaustion of all vacancies in Inward transfer Circles and  no  vacancy  would  be  left  for Compassionate  appointment  (5%  of DR) and Sports quota (5% of DR)


At the start of recruitment year, i.e. in  the  month  of  January,  all recruiting unit shall assess vacancy for a particular  recruitment  year and distribute it amongst various mode of recruitment provided in the Recruitment Rules and within each mode amongst various categories as prescribed. This shall be termed as

‘Provisional  Vacancy’.  Thereafter, Circle shall earmark vacancy for Compassionate  appointment  and Sports  quota  recruitment,  which will not be open for considering transfer under Rule-38.

As Provisional vacancy will undergo change due to addition of unforeseen vacancy not assessed earlier, Circle should  ensure  that  the  vacancy proportionate to unforeseen vacancy arising during the recruitment year, are  added  to  the  vacancies earmarked     earlier     for Compassionate  appointment  and Sports  quota  recruitment  with reference to Provisional vacancy.

As  and  when ‘Final  vacancy’  is arrived at, proportionate vacancy for Compassionate  appointment and Sports  quota  should  also  be finalized.

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