GDS Stopgap/Substitute Arrangement Instructions | Filling up of Vacant Posts of GDS (Gramin Dak Sevaks) | GDS Combined Duty Guidelines/Instructions Dated 06.01.2012 - Postalstudy | Post Office Blog | Materials for | Exams

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GDS Stopgap/Substitute Arrangement Instructions | Filling up of Vacant Posts of GDS (Gramin Dak Sevaks) | GDS Combined Duty Guidelines/Instructions Dated 06.01.2012

Elaborate  instructions for  making  substitute arrangements  were  issued  under  letter No.   17-115/2001—GDS  dated 21 Oct  2002.  Such instructions in  nutshell are  reiterated  as under:

(a) In   Short  term arrangements,  as far  as possible,  work  is  to  be  managed  by combining duties. Substitutes will  not be  provided  in  leave  arrangements.  In single handed BOs, the work will be managed  by  giving combined duty to GDS MD/GDSMC of neighboring BO in whose beat BO falls.

(b) in long term arrangements, combination of duties as per above, may be resorted to.  Substitutes Will  be  allowed  only  if  workload  of  the  BO  as  well  as  financial position justifies such arrangement or filling up of posts on regular basis.

(c) in  town and cities where departmental officials  are also available in same office, the  possibility  of managing the work by regular staff by combination of duties or by grant of OTA beyond normal working hours may be explored.

(d) No substitute  is to be allowed  to take over charge  unless the competent  leave sanctioning  authority/appointing  authority  is  fully  satisfied  that  the substitute possesses   the   prescribed   qualification   for  that  appointment   and has been provided under the risk  and responsibility of the regular incumbent.

(e) Continuation of substitutes beyond 180 days at a stretch may be allowed only by the   next  higher  authority  .to  the  appointing  authority  and  only in exceptional cases   where  action  has  been  initiated  for  regular  appointment if justified by workload and financial norms.

(f) No   substitute    arrangement   shall   continue   beyond   one  year. If  it  is  to be continued on unavoidable reasons, specific approval of HOC will be necessary for reasons to be recorded by the concerned authority in writing.

(ii)       It  may  again be made clear  that combination  of duties is permissible  only in cases where the combined workload does not go beyond five hours.




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